Why you need a modern booking tool

Demands on space and the workplace changed as organisations moved away from traditional working environments, adopting instead hybrid and agile strategies. Now, successful and effective workplaces hinge on flexibility and adaptability - read on to find out how our booking tool promote both.

 

Employees occupying agile environments behave in a very different manner to those in traditional offices and models, in which they have an assigned space and their presence is assumed five days a week as standard. 

 

By dividing time between the office and home, individuals are invited to think critically about the tasks at hand and the setting to which they are best suited. As such, the physical spaces occupied need to evolve, as higher demand will be placed on collaborative and creative spaces as employees seek to maximise the output from their journey into the office. 

 

Sensor driven booking tools enable the teams responsible for space management to gather real time, accurate utilisation and booking data. This enables the easy identification of popular assets and spaces, and also those which are underused and prime for repurposing. 

Creating the optimal workplace is only step #1 in providing the ideal workplace. However, employees also need to be able to access the spaces they need on demand. 

 

Working flexibly is centred around the ability of employees to be able to dictate their own schedule, and choose for themselves when to make the journey into the office. Frustration will quickly mount if at the end of these journeys the spaces required for a specific task are unavailable. 

 

Booking tools place control into the hands of employees, who can see instantly what spaces are available throughout the week and plan their working days accordingly. 

The COVID19 pandemic has heightened the awareness amongst employees and senior leadership teams alike to the importance of ensuring that indoor spaces are safe and controlled to protect against the spread of viruses. 

 

As we have seen over the last couple of years, the number of cases rises sharply during the winter months and drops during summer. This means that it is important that workplaces are able to adapt rapidly to changes in circumstances, introducing capacity limits and social distancing measures when needed. 

 

Without a booking tool this is a highly physical and time consuming process, as spaces need to be either physically removed or marked as unavailable. 

 

However, by providing employees with a centralised point of access to the workplace in the form of a booking tool, the teams responsible for these measures are able to quickly and easily add and remove assets from the system as needed, meaning that capacity limits are incredibly fluid, and social distancing is easily enforced.

 

Furthermore, in the case of a vital breakout, booking tools provide clear track and trace information, meaning that stay at home protocols can be introduced immediately when needed.