OpenSensors blog

Top 10 reasons why sensors are replacing manual surveys

Posted by Daniel Hummelsund
Daniel Hummelsund


Reading time: 3 minutes

The growing demand for occupancy data and evidence based insight to redesign workspaces has led to a growing need for facilities and corporate real estate teams to be able to provide information quickly and objectively. Many companies are moving away from the traditional methods of collecting occupancy data. Here's 10 top reasons why sensors are replacing manual surveys. 

1.  Minimise high staff costs

Manual surveys are expensive and the biggest expense is labour. Resource is needed to conduct the survey, gather data and then additional resource is needed to report on it. Occupancy sensors can take this efficiency away and help companies reduce resource expenses.

2. Reduce hidden costs

The high turnover rate of surveyors with clipboards, mean companies spend surprisingly high amounts on ongoing staff training and hiring activities. Often this is a very large hidden expense. 

3. Higher accuracy and lower error rate 

Walking a long tedious route gets boring and often mistakes can be made and the quality of the study stuffers. Sensor tech captures information in real time and provides higher accuracy rates with little or no resource needed to do a count making the process efficient for many facilities and corporate real estate teams.

4. Higher sampling rates

Data is often captured at one point in time with manual surveys which means results become quickly outdated. Sensors can enable you to get a complete picture of how real estate assets are utilised, including floor, desk and meeting room workspaces. They cover a larger area and allow you to track data frequently which means you get immediate results for any points in time. 

5. No effort reporting

The sensors' data becomes a feed with reporting functions and dashboard views already made, so you don't require on going work to be generated. The analytics platform can be linked with CAFM systems and any other facilities management systems to give users a complete view of what is happening across their sites. 

6. No impact to staff

Sensors are less disruptive than having people constantly walking through an office. Generally small in size they can be placed in discrete places and out of sight.

7. Flexibility built in

With accurate and real time data in hand, you can adapt quickly to the rapidly changing business needs. 

8. Real time on demand data 

Reports are on demand increasing data usability, visibility and value. Instead of manual snapshots, you get real time information on space utilisation as well as improve the efficiency of your processes. 

9. Data complements direct observation and conversation

Sensor data complements learnings from direct observation and conversation. 

10. Influence managers and executives

Sensor data provide an objective and a realistic view of how workspace is managed which means you can have better conversations with senior stakeholders and other department heads or teams, to influence and inform decisions on how to effectively utilise space. 

Want to find out more on how to increase workspace utilisation?

Learn more about how to get a complete picture of workspace occupancy in this short webcast on 5 ways to increase desk utilisation or contact us to speak to our team. 

Get in touch 


Content topics: Facilities and Workplace trends, Enabling smart buildings, Workplace technology

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